Study and Small Meeting Rooms Terms and Conditions

 

Appendix A3

Purpose

This appendix defines the eligibility, reservation process, and rules of use for the Frisco Public Library’s study and small meeting rooms. These spaces are intended to support quiet study, small group collaboration, and community learning consistent with the Library’s mission.

Eligibility and Access

  1. Study and small meeting rooms are available to Library members in good standing, aged fourteen (14) or older.
  2. Use of these rooms constitutes agreement to comply with all applicable Library policies and City ordinances.
  3. Reservations are available to individuals or small groups engaged in lawful, non-disruptive activities.

Reservations

  1. Rooms may be reserved up to seven (7) days in advance through the Library’s online reservation system.
  2. Each member may have up to two (2) reservations per day for up to two (2) hours total per day.
  3. Reservations must take place during regular Library hours. All use and cleanup must be completed at least fifteen (15) minutes prior to closing.
  4. Reservations may not be transferred, sold, or assigned to other individuals or groups.
  5. Rooms not claimed within fifteen (15) minutes of the scheduled start time may be released to other members.

Room Use Guidelines

  1. Posted room occupancy limits must be observed at all times.
  2. Furniture and equipment must remain in the room and be returned to its original configuration after use.
  3. Trash shall be properly disposed of and whiteboards erased before leaving.
  4. Light snacks and non-alcoholic beverages are permitted; food that is messy, odorous, or requires heating or refrigeration is prohibited.
  5. Decorations, craft supplies, or materials that may cause damage, including but not limited to balloons, glitter, paint, permanent markers, adhesives, tacks, or tape are prohibited.
  6. Users must keep noise to a minimum. Conversations or device use should not disrupt others in nearby areas.
  7. Failure to comply with these rules may result in the loss of reservation privileges or removal.

Equipment and Technology

  1. Rooms may include tables, chairs, whiteboards, and presentation or display equipment.
  2. Users must follow posted instructions.
  3. Library staff are not responsible for setup, troubleshooting, or technical assistance beyond basic operational guidance.
  4. Users may connect personal devices to Wi-Fi and presentation equipment.

Restrictions and Prohibited Uses

  1. Study and meeting rooms may not be used for:
    1. Commercial sales;
    2. Political advertising in violation of Texas Election Code § 255.003;
    3. Use as a standing, recurring, or ongoing meeting venue;
    4. Any unlawful, unsafe, or disruptive activity.
  2. The Library Director or a designated representative may cancel any reservation if the activity fails to comply with Library policies, poses safety, legal, operational risks, or if the space is needed for emergency Library or City use.

Non-Endorsement and Liability

  1. Use of Library rooms does not imply Library or City endorsement of viewpoints expressed by participants.
  2. The Library is not responsible for loss, theft, or damage to personal property.
  3. Users assume all liability for their conduct and any damage to Library equipment, furnishings, or facilities resulting from their use.

Use of Library Name, Logo, Likeness, and Required Disclaimer in Advertising

  1. Users may not advertise, publicize, or announce any event in a way that states or implies sponsorship, partnership, or endorsement by the Frisco Public Library or the City of Frisco. The Library’s name or address may be used solely to identify the location of the event.
  2. Any use of the Library’s or City’s name, logo, images, or branding beyond identifying the event location is not authorized. Unauthorized use may result in cancellation of the reservation.
  3. Use of Library facilities does not constitute or imply Library or City endorsement of participants’ views or activities.

View the full Library Policies: Full Library Policy